Microsoft
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Contents
Eligibility chart
| Product | Device ownership | ||
|---|---|---|---|
| Student | Employee | University | |
| Microsoft 365 license |  1 |
2 |
3 |
| Add-On Subscriptions |  4 |
5 |
3 |
|
Notes: |
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| 1. |
Students enrolled part-time or full-time in a degree-granting program or an academic course of study conducted by the University are permitted to use this software for university academic purposes on personally owned or leased devices. The University authentication system does not recognize new students as eligible until 7 days before classes begin. You can calculate eligibility dates by using these Academic Calendars. Study Abroad students, Continuing Education students or students taking only non-credit classes are not eligible to participate in this program. |
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| 2. |
Faculty and staff who are employed and paid by the University are permitted to use this software on personally owned or leased devices. The software may only be used for work-related non-profit/non-commercial instructional, academic teaching and/or academic research purposes. Board of Trustees-appointed emeritus faculty are eligible to use UMail and Microsoft 365 (web-based access only; desktop software is excluded). Adjunct faculty, affiliates, contractors, retirees and volunteers are not eligible. |
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| 3. |
Faculty and staff who are employed by the University are permitted to download, install, activate, and use this software on University owned or leased devices. The software may only be used for work-related non-profit/non-commercial instructional, academic teaching and/or academic research purposes. |
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| 4. | Students are not eligible to purchase, install or use this software on personally owned or leased computers under our existing software license agreement. | ||
| 5. |
Faculty and staff are not eligible to purchase, install or use this software on personally owned or leased computers under our existing software license agreement. However, for remote work purposes, faculty and staff may purchase, install and use a University license on their personally owned or leased computer but only for work-related non-profit/non-commercial instructional, academic teaching and/or academic research purposes. |
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University licenses
Employees who provide IT support to their organization or are IT administrators can complete our vendor access request form to request access to the Microsoft 365 Admin Center (MAC) website to download install files and request access to a folder on Box containing license information and product keys.
Microsoft 365 add-on subscriptions
Employees and organizations can purchase the following subscription add-on products to their Microsoft 365 account. The Office of Software Licensing (OSL) offers these subscriptions on the Software Catalog (authentication is required).
- Copilot (Software Catalog)
- Planner & Project Plan 3 (Software Catalog)
- Power Apps Premium (Software Catalog)
- Power Automate Premium (Software Catalog)
- Power Automate Process (Software Catalog)*
- Power BI Premium (Software Catalog)
- Power BI Pro (Software Catalog)
- Teams Premium (Software Catalog)
- Teams Rooms Pro for Devices (Software Catalog)
- Visio Plan 1 (Software Catalog)
- Visio Plan 2 (Software Catalog)
- Viva Suite (Software Catalog)*
After purchasing a subscription, please complete one of these registration forms to identify the end users or devices for whom licenses were purchased (instructions are on the order summary). Spreadsheets are available to register multiple end users or devices and upload the file within the form when prompted. OSL will then provision the licenses to the designated end-user accounts.
- license end users: registration form and spreadsheet
- device licenses: registration form and spreadsheet
*Available upon request.
User and device instructions
- Copilot
- Planner & Project Plan 3
- Power Apps Premium
- Power Automate Premium
- Power BI Premium
- Power BI Pro
- Teams Premium
- Teams Rooms Pro (devices only)
- Visio Plan 1
- Visio Plan 2
- Viva Suite
Microsoft perpetual desktop apps
Employees and organizations can purchase perpetual desktop apps for the following products:
- Project Professional (Software Catalog)
- Project Standard (Software Catalog)
- Visio Professional (Software Catalog)
- Visio Standard (Software Catalog)
- Visual Studio Enterprise Subscription (Software Catalog)*
- Visual Studio Professional (Software Catalog)
- Visual Studio Professional Subscription (Software Catalog)*
Use is limited to university academic & administrative purposes only. The license is perpetual as long as it is compatible with your operating system.
*After purchasing a Visual Studio subscription, please complete this form to identify the end users for whom licenses were purchased (instructions are on the order summary). Use this spreadsheet to register multiple end users and upload the file within the form when prompted.
OSL processes Visual Studio subscription purchases through a monthly true-up at the beginning of each month. Once the subscriptions are available in the Microsoft portal, OSL will provision them to the designated end-user accounts.